AGM CIVIL CONTRCTOR MANAGMENT AND BILLING

An Assistant General Manager (AGM) - Civil Contractor Management and Billing oversees the commercial, contractual, and financial aspects of civil construction projects, ensuring accurate contractor valuations, compliance, and cost control. Job Title: AGM – Civil Contractor Management & Billing Department: Contracts, Quantity Surveying (QS) & Commercial Reports To: General Manager / Project Director / VP – Projects Experience Required: 8 to 15+ years in civil construction, real estate, or infrastructure Qualification: B.E. / B.Tech in Civil Engineering (or equivalent) Job Summary The AGM – Civil Contractor Management and Billing leads the administration of civil construction contracts, subcontractor evaluations, Running Account (RA) and final bills certification, measurement verifications, and project cost tracking. The role bridges site execution, procurement, finance, and legal teams to prevent cost overruns and resolve contractual disputes. Key Responsibilities 1. Contract Administration & Management Draft, review, negotiate, and administer civil contractor agreements, work orders, and purchase orders. Ensure strict adherence to contractual terms, scopes of work, payment schedules, and defect liability periods. Manage contract variations, extra items, deviation statements, price escalations, and Extension of Time (EOT) claims. Maintain master contract registers and track compliance with statutory and contractual obligations. 2. Billing & Quantity Surveying (QS) Oversee the preparation, verification, and certification of contractor Running Account (RA) bills, milestone bills, and final bills. Verify site measurements, Joint Measurements, Measurement Books (MB), and quantity take-offs against approved drawings and Bill of Quantities (BOQ). Check and prepare rate analyses for non-BOQ items, extra items, and revised work orders. Conduct quantity reconciliation between material issued/consumed and executed site work. 3. Financial Control, Deductions & Recoveries Track and monitor contractual deductions including retention money, mobilization/secured advances, Earnest Money Deposit (EMD), security deposits, and penalty clauses. Coordinate with the Finance and Accounts department to ensure timely and smooth release of certified contractor payments. Monitor project cost budgets, commitments, and actual expenditures against approved baselines. 4. Claims & Dispute Resolution Identify, evaluate, and mitigate contractual and commercial risks. Handle contractor claims, counter-claims, arbitration inputs, and commercial disputes in coordination with senior management and legal counsel. Assist in closing project final accounts with contractors and clients. 5. Cross-Functional Coordination & Reporting Coordinate regularly with site engineering, planning, procurement, QA/QC, and finance teams. Prepare MIS reports, cost-to-complete analyses, budget variance statements, and commercial dashboards for leadership. Lead, mentor, and build a team of billing and quantity surveying engineers.