TIME OFFICER/ LABOUR CONTRECT CELL

Job Description: Time Officer / Labour Contract Cell • Job Title: Time Officer / Labour Contract Cell In-Charge • Department: Human Resources / Administration / Labour Relations • Reports To: Head of HR / Plant Manager / Project Head Job Purpose To manage daily attendance, timekeeping, wage/payroll administration, and statutory/legal compliance for contract and site laborers. The role ensures accurate tracking of working hours, smooth contractor coordination, and strict adherence to labor laws. Key Responsibilities & Duties 1. Timekeeping & Attendance Management • Track, record, and verify daily attendance, shifts, overtime, and leave records for contract and casual workers. • Audit physical or digital timesheets, gate pass entries, and biometric/swipe logs against site job-cards and work orders. • Reconcile attendance data with contractor-submitted registers before payroll processing. 2. Labour Contract & Wage Administration • Coordinate with registered labor contractors to ensure timely deployment, replacement, and shift management of manpower. • Process and verify contract labor wages, allowances, and statutory deductions in line with attendance records. • Monitor timely wage disbursement (e.g., by the 7th of every month) through direct bank transfers/acquittance rolls. • Maintain master databases and files for all active contract workers and contractors. 3. Statutory & Legal Compliance • Ensure contractor compliance with the Contract Labour (Regulation & Abolition) Act, 1970 (CLRA) and other applicable labor laws. • Monitor timely remittance of statutory benefits, including EPF (Employees' Provident Fund), ESI (Employee State Insurance), Minimum Wages, Bonus, and accidental/medical insurance coverage. • Assist in maintaining mandatory statutory registers (Wage Register, Attendance Register, Overtime Register, Fines/Deductions Register) for audits and government inspections. 4. Site Coordination & Grievance Handling • Act as a primary liaison between site management, contractors, and contract workers to resolve daily operational or attendance disputes. • Address worker grievances regarding wages, work timings, or basic welfare amenities (drinking water, rest areas, first aid, PPE) in coordination with the HR/Safety team. • Support police/background verification of incoming contract laborers and check contractor licensing validity.