OFFICE COORDINATOR FOR IMPORT EXPORT BUSINESS

The Office Coordinator keeps the office running smoothly by handling day-to-day clerical duties, managing communication channels, supporting cross-departmental coordination, and maintaining a clean, well-supplied workspace. Key Responsibilities • Administrative Support: Manage incoming and outgoing correspondence (emails, phone calls, mail, and couriers). • Calendar & Meeting Management: Schedule meetings, book conference rooms, prepare agendas, and record minutes of meetings (MOM). • Visitor & Guest Management: Greet clients, vendors, and visitors at reception and direct them accordingly. • Inventory & Supplies: Monitor stock levels of office supplies and stationery, place purchase orders, and manage vendor relationships. • Record Keeping: Maintain physical and digital filing systems, employee/visitor logs, and departmental trackers or MIS reports. • Facility & Maintenance Coordination: Submit facility work orders, report equipment issues, and liaise with building management or service technicians. • Onboarding & HR Support: Assist with new employee desk setups, onboarding documentation, and internal policy distribution