JR. SR. PURCHASE EXECUTIVE FOR FOUNDRY STEEL SHOTS MANUFACTURING

Junior / Senior Purchase Executive Job Description Template You can copy, edit, and use this template for hiring a Junior or Senior Purchase Executive. Job Overview Position Title: Junior Purchase Executive / Senior Purchase Executive Department: Procurement / Supply Chain Reporting To: Senior Purchase Executive, Purchase Manager, or Head of Procurement Location: [Insert Company Location, e.g., Raipur, Chhattisgarh Role Summary The Purchase Executive manages day-to-day sourcing, vendor coordination, purchase order (PO) generation, and order tracking. Junior Level: Focuses on execution, issuing POs, tracking deliveries, collecting quotations, and maintaining Excel or ERP purchase logs. Senior Level: Manages complex buys, vendor negotiations, rate-card finalization, three-way match error resolution, and guides junior team members. Key Responsibilities Junior Purchase Executive Responsibilities: Convert production or departmental indents into formal vendor inquiries. Collect, compare, and analyze quotations based on price, quality, delivery lead time, and payment terms. Prepare and issue Purchase Orders (POs) accurately in the ERP or accounting system (e.g., SAP, Tally, or custom ERP). Follow up regularly with vendors to ensure on-time material delivery and expedite urgent or delayed orders. Coordinate with store and quality-control teams during Goods Receipt Note (GRN) and material inspection. Verify supplier invoices against POs and delivery challans before handing them over to the accounts department. Maintain and update vendor databases, rate cards, and procurement logs in MS Excel. Senior Purchase Executive (Additional / Core Responsibilities): Execute the full procurement cycle for high-value or complex capital/raw material purchases. Negotiate competitive pricing, long-term contracts, service level agreements (SLAs), and credit terms with key vendors. Resolve three-way match discrepancies (PO vs. Receipt vs. Invoice) and clear payment holds with finance. Manage disputes concerning short supply, damaged goods, or incorrect item specifications. Monitor market price trends, evaluate vendor performance, and maintain the Approved Vendor List (AVL). Mentor, train, and supervise junior purchase executives on system workflows and escalation handling. Prepare weekly/monthly Purchase Management Information System (MIS) reports, cost-saving analyses, and variance tracking.